NEMIS login portal account: How to place a transfer request for Form one

In most cases Most of the parents in Kenya  may be uncomfortable  with the schools the Ministry of Education placed their children during form one placement  exercise. Through this all these parents are forced to look for their preferred schools in which their learners will be admitted to.

The ministry of Education has put in place very strict rules on how to seek admissions in preferred schools . A parent or Guardian who is in need to get a different school other than the one which the student was selected MUST not go physically to the school he or she is interested but  must apply for the transfer online on NEMIS portal. This is because the ministry of Education always  recognize the learners  who only have admission letters which tally’s with those in the NEMIS portal.

The Ministry of Education has this circular having the information warning every principal of secondary schools in Kenya to avoid issuing the admission letters without the Ministry having the information.

The Ministry always directs the schools heads to place the requests of learners who needs the vacancy in that school through the NEMIS portal of the school. The result of replacement always depends on the Ministry  decision to accept the request or not. If the Ministry declines the request ,the student will always have to report to the school he or she was initially selected to.

For this to  be possible, the parent who wants to apply for the request has to visit the school so that he will provide the school with the necessary data that will be used to apply the transfer request.


step 1: On your browser, key in the URL 

A window will be displayed where you will be required to key in the username of the school and the password used.

step 2: Once you have logged in a window will be displayed showing the details of the schools. click on the learners tab then click on ADMIT STUDENT or capture learners request.

step3: Enter the KCPE index number of the learner or the UPI number used in primary in the SEARCH BOX and click on check the details. The details of the learner that is; the number, name, gender, marks  and the school he or is selected to will be displayed.

Step 4: Click on the ADMIT icon when the details of the school which the learner is admitted to, a new window will be displayed enter the UPI of the learner and the birth certificate number  then click ADMIT.

The admission request list of the students of which the requests were applied will be displayed in the NEMIS PORTAL of the school awaiting approval by the county director of education. Upon approval all this students will be able to now download the admission letters from the ministry of education for reporting purpose. 

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